Democratising project management and gaining visibility with AirSaaS- GT Solutions

Before/After AirSaaS

The context

Present for over seventy years on the driverless vehicle rental market, the company also has an activity specialized value-added distribution throughout France as well as regional, national and international chartering.

GT solutions is managed by Matthieu Sarrat, great-grandson of the founder, has 1900 employees for a turnover of 220 million euros.

Challenge: put an end to complicated project monitoring

A simple project governance solution for heterogeneous teams

”I am delighted to use it, it meets my needs!”. This is the feedback of Philippe Horillo, CIO of GT Solutions, on his first usage report. GT Solutions started using Airsaas.io about six months ago. At the time, project progress monitoring was heterogeneous. Today GT Solutions has “A sufficiently macro view to be able to report on progress with high-level reporting without getting lost in all the details.”

Emphasizing the pragmatic side, he remarks That”Its ease of use saves the team time and reduces the obstacles to its adoption.”.

Referring to the possibilities offered through portfolio views, he notes that”The use of AirSaaS brings great visibility”. Based on his experience”The solution streamlines exchanges, reduces technical complexity and thus facilitates the onboarding of people with a lower appetite for these subjects.”

”We can clearly see the key elements of management: points of attention, decisions, monitoring of milestones, expenses, etc. Capex and opex are clearly visible. When there is a risk, it can be seen quickly and it puts the teams on alert.”.

He notes that”This encourages a little more rigor, more method..” Returning, for example, to the consolidation of attention points and decision points, he underlines their importance.”The tool has precisely the virtue of memory. Nothing is forgotten, it's there! When you check you hear “Yes, there was that.”.”

How did businesses get involved in AirSaaS?

According to him, the platform is” a good way to involve professionals and project managers without a “you need a Gantt” constraint ”. To monitor project management tasks, GT Solutions has in fact created links to existing Planner Teams. Note that a synchronization is planned to raise only the milestones in AirSaaS.

Philippe also notes that the simplicity of obtaining a global vision encourages teams to supply the solution at the right level of detail. It summarizes:”I find the tool highly relevant.”

Does management use Airsaas?

”Yes, I am monitoring the progress of the project portfolio with the CEO.” Philippe tells us that this one is ”sensitive to this more pragmatic and transparent approach. ”

Our CIO has the intuition “later on, it will make sense and value to do it at the level of the entire company.” For the moment, he is moving forward and confirming us “Feedback is expected when I report on the activity.”

”It goes totally hand in hand with our continuous improvement approach. ” specifies Philippe Horrillo. AirSaaS arrives as a facilitator steering and governance.”

Bonus section:

The strong point of AirSaaS?

”Instead of taking on project governance via a restrictive tool, we lead the teams in a pragmatic way.” remarks Philippe Horrillo. It highlights a strong point:”It doesn't take up too much of the team's time. And the collaborative aspect of the tool is appreciated.” A second strong point is put forward by Philippe:”Customer support is excellent! It should be emphasized because it is important in this phase of ownership.”.

What's your favorite feature?

“I liked the closing function, the project assessment assistance embedded in the solution.” tells us Philippe. “It's very interesting and educational because it is often an overlooked step. The fact of having it in the life cycle of the project pushes us to do it, it is educational.” Indeed, if the improvement and retrospective approach is not written down from the start and animated/guided for a final conclusion, the retrospective, considered as an additional (or even useless) burden, will not be possible.

How do you calculate the ROI of AirSaaS?

Philippe discusses his approach to project governance and the necessary transparency:”As a CIO I strive to open the black box and make all subjects accessible. AirSaaS contributes to this because gives a very clear visibility of finances, workload and progress”. This contributes to the efficiency of our commitments.

What are your next steps with AirSaaS?

”For the moment, we are focusing on purely project aspects.”. Eventually, he plans to also synchronize budgetary aspects from SI Finance. ” We are considering synchronizing project codes via the API offered by AirSaaS. So we could monitor what was consumed in real time. via the transfer of invoices for each project”.

A big THANK YOU again to Philippe for this precious testimony on the evaluation of the use of the solution. As is often the case, our customers are the ones who talk about it best! 💙

Bio Express box - Philippe Horillo

CIO of GT Solutions since 2018. He was previously CIO of the Labrenne Group, the Mauffrey Group and PwC.

A graduate of ESSEC, Philippe is a specialist in the management of information systems, their strategic alignment and their urbanization.

He also has expertise in the management of organizations:

Strong experience in certification operations and change management, “Quality Management System Auditor/Advanced EMS Auditor Course” auditor training (IRCA/IEMA courses), trainer, process mapping, quality management...

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